Title
Recommendations of using Archival jobs
Short Description
Archival jobs are essential for maintaining data integrity, complying with regulatory requirements, and optimizing system performance, Also is the process of collecting older data and moving it to a protected location so it can be retrieved for later analysis and helps manage regulatory requirements for data compliance. With data archiving, the information is moved to free up storage resources,
Applicable version
From 3.16 and 23v
Detail best practice
1. Archival Policies: Please ensure that you review the existing global policy defined in Saviynt, which is configured as per the specifications of the existing Archival jobs in Saviynt
2.Archival Process: Saviynt provides a OOTB Archival job ( DefaultArchivalJobTrigger )which runs every Saturday at 11pm UTC. We strongly recommend against making any changes to this job trigger unless there is a very specific and compelling reason to do so. ( only Role admin and ROLE_ADMIN_SAVIYNTSUPPORT sav role users can edit the schedule of this job )
3. Manual Trigger: Saviynt also provides a option to create your own trigger and run it accordingly as per your requirements
4.Data Integrity: You can check the Archived files in the Admin> Archival section where all the files which are Archived will be visible. Please make sure when you configure for first time always test the Archival policy and integrity so that there is no data corruption or loss.
5.Monitor archival jobs: Implement monitoring and alerting mechanisms to track the progress of archival jobs. Regularly monitor job execution, identify any issues or failures, and take corrective actions promptly
6. Data retention Period:
| Object | Saviynt Storage | Hot Storage | Warm Storage | Cold Storage | Purge |
| Auto Archive of controls | Based on the value set in Number of History to Keep while creating a control | No | 1 year | 2 years | Y |
| User Login Audit | 90 days | NA | 1 year | 2 years | Y |
| Email history Archival | 90 days | No | No | No | Y |
| Completed tasks(Not live yet) | 90 days | 90 days ( Request Specific from the request history) | 1 year | 2 years | Y |
| Completed Requests ( Not live yet ) | 90 days | 90 days | 1 year | 2 years | Y |
| User rule run data Archival | 90 days | N | N | N | Y |
| Job History | 90 days | N | 1 year | 2 years | Y |
| Execution Trail | 90 days | N | N | N | Y |
Please refer to the Saviynt document for any changes to Saviynt global retention policy.
Note: Request and task archival are in the scope of the product but not yet live ,even in case you see in the job it will not archive the requests and tasks, this will soon be updated
Key Benefit (Quantitative/qualitative)
Implementing Archival policy will improve the system performance and Data integrity. Also it ensures the compliance and operational Efficiency.
Reference documentation (doc portal link)
https://docs.saviyntcloud.com/bundle/EIC-Admin-v23x/page/Content/Chapter07-General-Administrator/Arc...
