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Darshanjain
Saviynt Employee
Saviynt Employee

Title

Recommendations of using Archival jobs


Short Description

Archival jobs  are essential for maintaining data integrity, complying with regulatory requirements, and optimizing system performance, Also  is the process of collecting older data and moving it to a protected location so it can be retrieved for later analysis and helps manage regulatory requirements for data compliance. With data archiving, the information is moved to free up storage resources,


Applicable version

From 3.16 and 23v 



Detail best practice

 

1. Archival Policies: Please ensure that you review the existing global policy defined in Saviynt, which is configured as per the specifications of the existing Archival jobs in Saviynt

2.Archival Process: Saviynt provides a OOTB Archival job ( DefaultArchivalJobTrigger  )which runs every Saturday at 11pm UTC. We strongly recommend against making any changes to this job trigger unless there is a very specific and compelling reason to do so. ( only Role admin and ROLE_ADMIN_SAVIYNTSUPPORT sav role users can edit the schedule of this job )

3. Manual Trigger: Saviynt also provides a option to create your own trigger and run it accordingly as per your requirements

4.Data Integrity: You can check the Archived files in the Admin> Archival section where all the files which are Archived will be visible. Please make sure when you configure for first time always test the Archival policy and integrity so that there is no data corruption or loss.

5.Monitor archival jobs: Implement monitoring and alerting mechanisms to track the progress of archival jobs. Regularly monitor job execution, identify any issues or failures, and take corrective actions promptly

6. Data retention Period:

ObjectSaviynt StorageHot StorageWarm StorageCold StoragePurge
Auto Archive of controlsBased on the value set in Number of History to Keep while creating a controlNo1 year2 yearsY
User Login Audit90 daysNA1 year2 yearsY
Email history Archival90 daysNoNoNoY
Completed tasks(Not live yet)90 days90 days ( Request Specific from the request history)1 year2 yearsY
Completed Requests ( Not live yet )90 days90 days1 year2 yearsY
User rule run data Archival90 daysNNNY
Job History90 daysN1 year2 yearsY
Execution Trail90 daysNNNY

Please refer to the Saviynt document for any changes to Saviynt global retention policy.

Note: Request and task archival are in the scope of the product but not yet live ,even in case you see in the job it will not archive the requests and tasks, this will soon be updated



Key Benefit (Quantitative/qualitative)

 

Implementing  Archival policy will improve the system performance and Data integrity. Also it ensures the compliance and operational Efficiency.



Reference documentation (doc portal link)

https://docs.saviyntcloud.com/bundle/EIC-Admin-v23x/page/Content/Chapter07-General-Administrator/Arc...

Comments
rushikeshvartak
All-Star
All-Star

what is process on unarchive of data ?

Victor
New Contributor
New Contributor
Darshanjain
Saviynt Employee
Saviynt Employee

Hi @Victor 

Yes the link will be updated soon.

@rushikeshvartakUnarchive of data is based on the storage selected and same has been updated in documentation as well.

https://docs.saviyntcloud.com/bundle/SSM-Admin-v55x/page/Content/Chapter07-General-Administrator-Tas...

Manu269
All-Star
All-Star

@Darshanjain  regarding the features yet to go live, if possible what is the expected timeline?

Version history
Last update:
‎08/17/2023 01:08 AM
Updated by: